Administrative Assistant

Overview

At CHI Health Creighton University Medical Center - Bergan Mercy our focus is patient-centered care. Our level I trauma center and academic medical center campus is designed to heal the body mind and spirit of every person in a more comfortable less stressful hospital environment. Our full range of medical services includes trauma services heart and vascular care emergency services surgery maternity cancer care and diagnostic imaging.

Provides mid-level administrative and clerical support services to assigned group of leaders and/or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects. Reports to a department leader at the division director, vice president or senior vice president level.

Responsibilities

Administrative Assistant

Part-time-20 hours a week

Location: CUMC-Bergan Medical Center

• Takes independent action to meet critical business objectives. Sets and monitors objectives and standards. Is known as a self-starter.

• Prioritizes customer service first and organizes other work around interactions with all internal and external customers (in-person and phone).

• Completes standard clerical administrative processes such as mail processing, filing, faxing, scanning, copying, collating, and organizing.

• Performs basic calendaring function by sending meeting invitations on behalf of leaders(s) upon request. May accept meeting invitations according to prescribed instruction.

• Takes the initiative to contact leader for direction when questions or concerns arise related to change initiatives.

• Uses basic technical skills to create and edit documents, spreadsheets, presentations and department organizational charts. Runs and distributes standard reports.

• Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources.

• Follows procedures and maintain procedural documentation.

• Coordinates/Leads administrative projects. Assists in the planning, coordination and support of meetings and conferences.

• Distributes internal and external communications on behalf of leader as requested. Provides basic proofreading services of leader communications before distribution, administers distribution lists.

• Other duties as assigned by leader and organization.

Qualifications

High School Diploma or Equivalent

Pay Range

$15.49 - $21.30 /hour

We are an equal opportunity/affirmative action employer.