Administrative Assistant

Administrative Assistants Needed!!

Provide general administrative support for a large engineering consulting office, including:

o Greet clients, vendors, recruits and other visitors in a courteous and professional manner

o Answer the main switchboard and route incoming calls to appropriate personnel

o Assist with scheduling meetings and preparing conference rooms along with visitor logistics

o Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar

o Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail

o Keep lobby/office areas neat and orderly

o Manage internal parking program

o Maintain, track and order office supplies and equipment

o Track material costs utilized by our project teams and generate monthly reports

o Create and update articles to intranet along with PowerPoint presentation updates

o Support emergency action plan updates and communications

o Support planning and execution of team events and celebrations

o Support interview process and new professional on boarding

o Prepare project manuals, binders and documentation packages as required

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.