Accounts Payable Specialist

Description

The Branch Accounting Coordinator is responsible for managing either accounts receivable or accounts payable functions across one or more locations of the enterprise. This role focuses on either billing/invoicing and payment activities (for accounts receivable) or payment processing and vendor management (for accounts payable), depending on the assigned area. Accounts Payable Tasks: Enter invoices: branch overhead, subcontracts, and purchase orders. Sort, code, scan, upload, file and maintain proper A/P records. Monitor discount opportunities and tax liabilities. Resolve purchase order, contract, invoice, and payment discrepancies/documentation. Prepare and collect Lien Releases. Reconcile monthly statements. Establish and maintain positive vendor relations. Maintain accounting A/P ledgers by verifying and posting account transactions. Manage release of payment to branch specific subcontractors through proper documentation. Oversee corporate credit card program with detail and entry.

Accounts Receivable Tasks: Distribute monthly A/R contract billing packets. Complete monthly progress and retention contract billings; generate customer invoices. Execute change orders. Track and resolve outstanding customer payment issues. Input and reconcile of job estimates. Process Payments & Deposits General and Job Cost Tasks, but not limited to: Assist with accounting month, quarter, and year end closing. Perform additional job related or administrative tasks as needed. Help cover other branch and departmental needs due to shortages. Develop positive relationships with branch staff and co-workers to increase communication and efficiency. Participation in special projects, team building, and work-related activities.

Skills

Accounts payable, Invoicing, Data entry, Payable, Invoice processing, Purchase order, Way match, Three way matching, Accounts payable/receivable

Qualifications

Associates degree with an emphasis in Accounting or equivalent combination of education, technical training, or

Minimum of 1.5 years related Accounting experience

Big plus for someone with Construction trade or related experience.

Understanding of Sub contracts and retention

Proficient in using accounting software to process transactions, generate reports, and

reconcile accounts.

Advanced proficiency in MS Excel to analyze data, create reports, and perform complex

calculations related to accounts receivable aging, collections, and payment processing.

Capable of analyzing financial data and performance metrics to identify trends,

anomalies, and opportunities for process improvements in accounts management.

Familiarity with invoicing systems and tools to generate, distribute, and track invoices

accurately and efficiently.

Experience in processing payments, reconciling accounts, and managing cash flow

within accounts receivable or accounts payable functions.

Understanding of regulatory requirements and compliance standards relevant to

accounts receivable or accounts payable operations, ensuring adherence to legal and

financial regulations.

Ability to navigate and resolve conflicts or disputes effectively, whether between

internal teams or with external customers/vendors, to maintain positive relationships

and facilitate business continuity.

Demonstrates strong proficiency in managing deadlines, ensuring timely completion of

tasks and meeting established targets for accounts receivable or accounts payable

processing.

Capable of prioritizing tasks effectively to meet deadlines for invoicing, payment

processing, reconciliation, and reporting within accounts receivable or accounts payable

functions.

Experience Level

Entry Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.