Assistant Revenue Manager

Assistant Revenue Manager

Assistant Revenue ManagerAccountant III

Agency Name:
Dept. of Public Health
Official Title:
Accountant III
Functional Title:
Assistant Revenue Manager
Occupational Group:
Budget & Accounting
Position Type:
Civil Service
Full-Time or Part-Time:
Full-Time
Salary Range:
$41,286.18 to $59,652.84 Annually
Bargaining Unit:
06
Shift:
Day
Confidential:
No
Number Of Vacancies:
1
City/Town:
Boston
Region:
BOSTON
Facility Location:
239 Causeway Street, Health Professions Licensure
Application Deadline:
02-13-2012
Apply Online:
No
Posting ID:
J29087
This position is funded from the Commonwealth's annual operating ies:
The Assistant Revenue Manager assists the Revenue Manager with the daily collection and reconciliation of all revenue activities for the Division of Health Professions Licensure. The Division collects license fees totaling between $10 to $13 million annually for approximately 180,000 health care professionals and facilities. Revenues are collected by bank lockbox, online credit card and electronic fund transfers, and over-the-counter from individuals who walk into the office. The Assistant Revenue Manager assists the Revenue Manager with all revenue collection activities and functions as the back-up to the Revenue Manager in their absence. Duties include: processing license fee payments in My License Office (MLO), the Division?s automated licensing system; verifying MLO accounting batches; reconciling MLO reports to reports from the online payment processor (HP Enterprises), the Bank of America lockbox, and MMARS, the state accounting system; balancing bank statements; processing returned checks; and, processing refunds. On a daily basis, the Assistant Revenue Manager reviews the information in MLO, and verifies for each board staff person who processes checks that the amount allocated in MLO equals the amount of the checks received by each person. The Assistant Revenue Manager will review renewal applications to assure that they are fully complete and accurate, and will generate letters for inaccurate and/or incomplete applications that need to be returned. The Assistant Revenue Manager is responsible for assuring that revenue collections are allocated to the correct revenue receipt account in MMARS. The Assistant Revenue Manager also maintains monthly and year end reports that show revenue collection by board and that track actual to projected revenue collections, and updates and maintains other revenue collection logs and reports as needed.

Detailed Statement of Duties and Responsibilities:

1. Maintains the accounting modules of the Division?s automated licensing system, My License Office (MLO), to ensure accurate information storage and retrieval and to simplify manual accounting procedures.
2. Receives initial application and renewal license fees, processes payments in MLO, and prepares bank deposits for checks and money orders.
3. Tracks returned checks, processes them in MLO, sends follow-up letter to licensee and processes replacement payments.
4. Tracks duplicate payments, processes refunds in MLO and submits refund requests to DPH Accounting Office.
5. Performs daily review of the system generated accounting batches and Report of Collection to assure that the amount allocated in the licensing system for over-the-counter payments equals the amount of the checks received by board data entry staff.
6. On a daily basis, reconciles reports from MLO, Bank of America lockbox, credit card payment processor (HP Enterprises) and MMARS to assure licensing fees are accurately received and recorded in accordance with established standards.
7. Prepares and tracks MMARS sweep allocation documents to assure that revenue collections are allocated to the correct revenue receipt account.
8. Maintains monthly reports that show revenue collected by board, and tracks actual to projected revenue collections.
9. Reviews the Division?s revenue collection accounting procedures to ensure conformance with established reporting requirements.
10. Provides technical assistance to Division staff and licensees to ensure compliance with Division?s policies and procedures and with established departmental and statewide rules and regulations.
11. Acts as assistant liaison with PCS, Division?s credentialing service vendor, to ensure that payments for initial licensure processed by PCS staff are entered accurately in MLO. Reviews monthly reports from PCS, compares MLO data to monthly checks received from PCS, and allocates PCS payment to appropriate revenue source in MMARS.
12. Interprets state and federal laws, regulations, guidelines and procedures for financial operations and accounting systems.
13. Confers with DPH, Comptroller, Treasurer and bank personnel to resolve accounting discrepancies or to obtain needed documentation.
14. Prepares deposits for miscellaneous revenue receipts.
15. Assists Revenue Manager with preparation of monthly and annual revenue collection reconciliation reports and other reconciliation activities.
16. Organizes, files, and maintains electronic and paper revenue collection reports and documents.
17. Assists fiscal unit as needed to perform assorted administrative and operational duties.
18. Performs other related duties as assigned, such as attending meetings and preparing reports.
Qualifications:
MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License may be required.
Preferred Qualifications:
Qualifications Preferred at Hire:

1. Knowledge of the principles and practices of general accounting including terminology.
2. Knowledge of the methods of general report writing.
3. Ability to analyze and determine the applicability of financial data, to draw conclusions and make appropriate recommendations.
4. Ability to read and interpret documents such as financial reports, accounts, and ledgers.
5. Ability to understand, apply and explain the provisions of the laws, rules, regulations, policies and procedures governing assigned unit activities.
6. Ability to perform mathematical calculations using formulae to solve accounting problems.
7. Ability to give oral and written instructions in a precise understandable manner.
8. Ability to follow oral and written instructions.
9. Ability to gather information by examining records and documents and through questioning individuals.
10. Ability to maintain accurate records.
11. Ability to prepare general and financial reports.
12. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
13. Ability to prepare and use charts, graphs and tables.
14. Ability to communicate effectively.
15. Ability to exercise sound judgement.
16. Ability to exercise discretion in handling confidential information.
17. Ability to deal tactfully with others.
18. Ability to establish and maintain harmonious working relationships with others.
19. Ability to work independently.
20. Ability to work in a team setting.

How To Apply:
Mail cover letter and resume to:

Health Office of Human Resources
Dorothy White; Employment & Staffing
600 Washington Street, 7th Fl.
Boston, MA 02111

Fax
Customer Service
When applying for a position remember to include posting ID number.

Agency Web Address:
Officer:
Mr. Dennis Johnson,
An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.